• Payroll Administrator

    Job Locations US-DC-Washington DC- Headquarters
    Posted Date 6 days ago(11/7/2018 4:01 PM)
    Job ID
    # of Openings
    Job Area
    Clearance Level
    Not applicable
  • About Us

    Since 2001, Dexis has provided innovative management solutions for a secure and prosperous world.   In the last three years alone, Dexis has worked in 90 countries supporting critical missions of agencies in the global development and security assistance space.  With triple digit growth in recent years, Dexis was ranked in the top 10 consulting firms by funding at the US Agency for International Development in FY16 and FY17.  Dexis was also among the highest rated employers on Glassdoor, where many of its 250-plus employees cited a people-centered leadership and culture as the main drivers to its success.  


    Dexis is seeking an experienced, customer service oriented, collaborative, and problem solving Payroll Administrator to join a diverse team of like-minded professionals in support of a growing consulting firm based in Washington DC.


    • Processes US, expatriate and TCN Semi-monthly payroll through ADP.  Updates and reconciles semi- monthly payroll register from ADP.  Prepares semi-monthly payroll related journal entries
    • Reconciles payroll prior to transmission and validate confirmed reports
    • Coordinates and monitors employee time submissions and management of time collection software (Deltek) and payroll (ADP) vendors. Maintains Employees’, Primary Supervisors’ and Backup Supervisors’ Accounts in Timesheet Collection and Costpoint
    • Maintains PTO and sick leave accrual and balances, prepares PTO and sick leave journal entries, prepares quarterly and annual adjustments to the accrual balances based on the latest pay data
    • Maintains and reconciles all Payroll related General Ledger accounts. Prepares payroll and other Journal entries
    • Perform reconciliations for the 401K deferrals to ensure accurate and timely funding, records 401K activity in Deltek Costpoint
    • Reconciles quarterly 941 to the ADP reports
    • Performs annual close outs in Payroll and Labor Distribution modules of Costpoint, verifies beginning balances brought forward are correct, investigates and correct differences
    • Assists with annual and other audits including coordination of supporting documentation and supporting schedule submissions to auditors.  Leads 401k annual audits on behalf of Payroll, assists HR in addressing payroll related audit recommendations
    • Takes leading role in preparation of Payroll Related schedules for Dexis’ annual Incurred Cost Submissions
    • Coordinates and maintains payroll related state registration process for the company initiated by request from HR (research, file, follow-up and execute)
    • Responds to Payroll related questions from the firm's employees. Addresses all inquiries in respectful and prompt manner. Provides support to company’s employees with Deltek T&E access, timesheets and corrections. Provides routine
    • updates to company’s employees about any changes in the U.S. Federal/state legislation/new regulations in effect pertaining to tax and payroll
    • Processes accurate and timely year-end reporting when necessary (W-2, W-2c, 1099, etc)
    • Monitors, prepares required entries for the quarterly and annually tax payments to states and IRS, ensure corresponding voucher entries / check runs and certified mailing is in place
    • Recommends and leads improvements to the processes including automated solutions for payroll systems
    • Supports Accounts Payable and acts as Accounts Payable backup; fully leads the Accounts Payable processes when the primary Accounts Payable point of contact is not available
    • Initially acts as Credit Card Administrator and subsequently as backup as needed
    • Performs other duties as assigned


    • Bachelors Degree in Accounting, Administrative Management or equivalent.
    • Minimum of 5 years of related experience
    • Excellent interpersonal and organizational skills
    • Ability to work independently as well as in a team setting
    • Demonstrate verbal and written communication skills
    • Must be skilled at handling multiple tasks and able to adhere to tight deadlines
    • Proficient with Microsoft Outlook and Excel, Deltek GCS/Costpoint and Deltek TimeCollection


    Dexis is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the US Armed Forces.


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