Dexis Consulting Group

Front Office Staff Assistant, USAID, Bureau for Economic Growth, Education and Environment (E3)

Posted Date 1 week ago(9/10/2020 12:51 PM)
Job ID
2020-2335
# of Openings
1
Job Locations
US-DC-Washington
Job Area
Dexis Professional Services
Clearance Level
Not applicable
Type
Full-Time

About Us

Are you passionate about driving programs focused on foreign assistance? Do you want to be part of an organization that offers meaningful assignments and opportunities to enhance your skills and expertise? At DPS, you will experience a corporate culture of collaboration, equality, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. Join a growing, dynamic company as we continue to expand our portfolio.

 

About the Position

DPS seeks motivated candidates to serve as Staff Assistants in the United States Agency for International Development’s (USAID) Bureau for Economic Growth, Education and Environment (E3) Front Office. 

 

E3 provides technical leadership, research, and field support for worldwide activities in a variety of technical areas.  The Bureau represents the Agency on relevant technical matters in the interagency and with Congress, outside partners, other donors, and multilateral institutions.  The Bureau also supports research and rigorous impact evaluations to advance USAID strategies and programs in E3 sectors and determine the most effective approaches.  E3 encourages innovation and is identifying new ideas that can be brought to scale in support of Agency development priorities.

 

As a Staff Assistant, you will directly support senior Agency leadership, specifically Deputy Assistant Administrators in the E3 Front Office.  Work will include calendar management and scheduling appointments; processing documentation for review; coordinating with others in the Front Office, other Offices in the Bureau, and various parts of the Agency and interagency community; and creating and maintaining filing systems, both electronic and physical.  

  

Responsibilities

  • Schedule and Logistics Management
    • Schedules appointments and updates/maintains principals’ calendars to resolve scheduling conflicts.
    • Provides support for Office meetings, brown bag seminars, workshops, conferences, retreats and other events.
    • Assists in preparation of routine reports, e.g., weekly reports, calendars of events, lists of publications, etc.
    • Participates in strategic planning by recommending ways to improve Office management and identifying future Office needs.
    • Serves as timekeeper (time and attendance), ensuring time is validated on a bi-weekly basis.
    • Provides telephone coverage, photocopying and scanning services.


  • Document Management
    • Organizes and processes documents, including electronic documents, for principal review.
    • Reviews Office correspondence for proper formatting as prescribed in official Agency guidance.
    • Keeps abreast and implements Agency guidance to ensure proper document management e.g.,  including clearance processes and electronic filing.
    • Produces documents to a very high standard without need for re-editing prior to clearance and dissemination from Office.
    • Tracks, controls, and files documents (log and track documents, standardizes and maintains files according to Agency Records Management directives).
    • Maintains Sensitive But Unclassified (SBU) personnel and document files.

 

  • Travel Management
    • Processes principal travel on receipt of itineraries, including reservations, ticketing, and visas/passports.
    • Obtains country clearances for international travel.
    • Processes travel authorizations and vouchers.
    • Documents travel in the Agency’s electronic systems.

   

Qualifications

Minimum Requirements:

  • Bachelor’s degree.
  • Administrative experience.
  • Eligibility for a facility access authorization.
  • Familiarity with Google G Suite and Microsoft Office.
  • Excellent communication, organization, and coordination skills.  

TO APPLY, please upload both a resume and a COVER LETTER to this posting

 

At Dexis Professional Services (DPS) we align ourselves with the core values of our parent company, Dexis Consulting Group (Dexis). Ingenuity, Integrity, Investment in People-these are the guiding principles of our culture. We empower our staff to work together with colleagues at all levels and be part of the decision-making process; we create transparency in our operations with our clients and employees; and we offer our people opportunities to grow and challenge themselves in meaningful ways. We’re committed to excellence in institutional support and staff augmentation in the global development arena. As a DPS employee, we will challenge you, we will empower you, and we will mentor you.

If you are passionate about this opportunity, submit your application by clicking the apply for this job online button.

Only those applicants who meet the above criteria will be contacted for interview. DPS is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the US Armed Forces.

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